Why Export Your Resume to PDF From Word?
Recruiters expect a polished PDF because it locks in layout choices. When you share a .docx file, spacing can shift depending on the device, version of Word, or default fonts. Using the built-in Save As PDF in Word feature keeps your design tight while protecting against accidental edits.
- Consistent branding: The PDF preserves colours, headings, and white space exactly as you intended.
- Faster applications: Most Australian job portals request a PDF upload and may reject .docx files altogether.
- Better tracking: You can confidently link to your PDF in an email or job search tracker without worrying about compatibility issues.
How to Save as PDF in Word on Windows
- Finish proofing your resume, then choose File > Saveto capture the latest version.
- Select File > Save As again and choose the location where the PDF should live, such as a dedicated job search folder.
- In the Save as type dropdown, select PDF and click Options.
- Tick Document structure tags for accessibility so applicant tracking systems can read your headings and lists.
- Click Save, then open the PDF to confirm the formatting and file name look professional.
Pro tip: rename the document using a clear standard such as Firstname-Lastname-Resume.pdf so the hiring manager can find it later.
How to Save as PDF in Word on Mac
The macOS version of Word includes the same export option, but the menu labels are slightly different. Here is the exact sequence to follow:
- Click File in the top menu bar, then choose Save As.
- In the dialog box, enter a descriptive file name and choose the destination folder.
- Open the File Format dropdown and select PDF. Keep the default Best for electronic distribution and accessibility option.
- Press Export, then preview the PDF in Preview or Adobe Reader before uploading it to a job board.
Need to merge several documents—like a resume, portfolio, and references—into one file? Save each as a PDF first, then combine them using iLovePDFor SmallPDF before submitting your application.
Troubleshooting Tips When the PDF Looks Wrong
If the exported PDF introduces odd spacing or missing sections, walk through these quick fixes before sending your application.
Update fonts before exporting
Replace custom or licensed fonts with standard, ATS-friendly options such as Calibri, Arial, or Helvetica so they embed correctly in the PDF.
Simplify headers and footers
If your headers shift when you create the PDF, convert them to simple text boxes or remove complex tables before exporting.
Check hyperlinks and email addresses
After you save as PDF in Word, open the file and test every hyperlink, email address, and phone number to confirm they are clickable.
When you master how to save as PDF in Word, every recruiter sees the polished version of your resume and cover letter—no surprises, just clear evidence of your value.
