Why Follow-Up Matters
Interviews move quickly and hiring teams often juggle multiple roles. A follow-up email does three things:
- Shows appreciation and attention to detail.
- Reinforces the core value you offer.
- Opens the door for additional questions or clarification.
This simple step can tip decisions in your favour — especially when candidates are evenly matched.
Use This Proven Template
Personalise the placeholders with names, project details, and tangible outcomes:
Hi [Name],
Thank you for the opportunity to meet yesterday about the [Role Title] position. I enjoyed learning more about [specific initiative] and how the team is approaching [challenge discussed].
Our conversation confirmed how my experience in [relevant achievement] can help you [outcome they want]. I would be excited to contribute to [team/organisation goal] and continue the momentum we discussed.
Please let me know if you need any additional information. I look forward to hearing about next steps.
Kind regards,
[Your Name]
[Contact Number]
[LinkedIn URL]
Keep the message concise and focused on one or two value points. Avoid rehashing your entire resume.
Complete the Follow-Up Checklist
Run through this checklist before sending:
- Send the email within 24 hours of the interview.
- Reference a specific moment or insight from the conversation.
- Reiterate the value you bring using metrics or outcomes.
- Confirm availability for further discussions or assessments.
Add a calendar reminder for a gentle check-in if you have not heard back after the timeline discussed. Keep the tone upbeat and helpful.
Keep the Momentum
Use your follow-up email to connect the dots across your job search:
- Reference achievements from yourresume to maintain consistency.
- Update your LinkedIn profile with interview learnings or keywords.
- If the role requires a written task, adapt the template tone for future messages.
With a polished follow-up process, you demonstrate professionalism long after the interview ends.
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